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Invoices List

View, filter, and manage all your invoices and payment statuses

List View

The invoices list provides a centralized view of all invoices and their payment statuses.

The invoices page displays all your invoices in a table with key details visible at a glance. Each row shows the invoice number, associated company, current status, amounts, and a quick action to download the PDF. Use this page to track outstanding payments, follow up on overdue invoices, and manage your billing workflow.

Columns

Information displayed for each invoice in the list.

  • Invoice # — The unique invoice number, displayed as a clickable link to the invoice detail page.
  • Company — The company the invoice was issued to.
  • Status — A color-coded badge showing the current invoice status.
  • Total — The total invoice amount, displayed in monospace font for alignment.
  • Amount Due — The remaining balance after any payments. Color-coded: amber when partially paid, green when fully paid.
  • Due Date — The payment due date for the invoice.
  • Download — A button to download the invoice as a PDF document.

Invoice Statuses

Understanding the lifecycle stages of an invoice.

  • Draft gray — The invoice is being prepared and has not been sent to the customer.
  • Sent blue — The invoice has been delivered to the customer.
  • Viewed purple — The customer has opened and viewed the invoice.
  • Partially Paid amber — A partial payment has been received. The Amount Due column shows the remaining balance.
  • Paid green — The invoice has been fully paid.
  • Overdue red — The invoice has passed its due date without full payment.
  • Cancelled gray — The invoice has been voided and is no longer active.
Automatic status updates
Invoice statuses update automatically based on payment activity. When a payment is recorded, the status changes to Partially Paid or Paid depending on whether the full amount has been received. If an unpaid invoice passes its due date, the status changes to Overdue.

Amount Due Indicators

Color coding helps you quickly identify payment status.

The Amount Due column uses color coding to indicate payment progress:

  • Amber — A partial payment has been received but a balance remains outstanding.
  • Green — The invoice has been fully paid and the amount due is zero.
  • No color — No payments have been received yet.

Quick PDF Download

Download invoice PDFs directly from the list.

Each invoice row includes a Download PDF button that generates and downloads the invoice as a professionally formatted PDF document. This allows you to quickly grab invoice PDFs without navigating to the detail page. The PDF includes the invoice header, line items, totals, payment status, and any notes or terms.

Track overdue invoices
Use the Status filter to show only Overdue invoices to quickly identify customers who need payment reminders. The overdue status is highlighted in red to help these invoices stand out in the list.

The invoices list displays records with pagination controls at the bottom of the table. Use the page navigation buttons to move through your invoices. The current page and total record count are displayed alongside the controls.